Inventory Control Analyst in Training - Fuel

Job Summary

Trains with fuel personnel to monitor and maintain fuel inventory levels. Responsible for reconciling all fuel invoices. Works with third-party vendors to maintain inventory and take advantage of cost-saving opportunities.

Essential Duties and Responsibilities

• Reconciles and confirms amounts on fuel invoices within payment terms in the FuelQuest System. 
• Verifies and posts details of business transactions to the AP and GL programs within SAP.
• Ensures accuracy of bill of lading entries, pricing, and fuel invoices. 
• Runs various reconciliation reports for all fuel purchases within the FuelQuest System.
• Computes and records fuel/freight charges and other similar items.
• Utilizes SAP to create purchase orders, goods receipts, and to verify, confirm, and enter invoice data for payment approval.
• Responsible for monitoring fuel prices through Kalibrate software.
• Trains on accounting, accruals, and dispatch within the FuelQuest system.
• Monitors and maintains Company fuel inventory levels and makes adjustments to orders as needed. Works with vendors to maintain contractual inventory and distributions levels.
• Serves as on-call support after work hours and on weekends.
• Completes other assigned tasks as necessary.
• Must be attentive to potential hazards and remedy or place appropriate warning signs or devices around or near the hazard as soon as is reasonably possible.
• Must report any potential hazards that cannot be immediately remedied to a supervisor.

Knowledge, Skills and Abilities

• Intermediate knowledge of fundamental concepts, practices and procedures of buying, merchandising and retail operations.
• Intermediate knowledge of Microsoft Office applications including Excel, Access, Word, Outlook and PowerPoint.
• Intermediate knowledge of SAP reporting and transactional applications.
• Ability to communicate effectively in written and verbal form throughout all levels of the organization.
• Ability to maintain high levels of accuracy, productivity, and confidentiality. 
• Ability to consistently multitask.

• Ability to prepare reports and business correspondence.
• Ability to show information in presentation or diagram form.
• Ability to comprehend, interpret, and analyze information.
• Ability to research information, establish facts and draw valid conclusions.
• Ability to work on-call and flexible schedules including nights, weekends and holidays.
• Must be attentive to potential hazards and remedy or place appropriate warning signs or devices around or near the hazard as soon as is reasonably possible.
• Must report any potential hazards that cannot be immediately remedied to a supervisor.

Education, Experience, and Qualifications

• High school Diploma or GED and five or more years of related experience preferred, or equivalent combination of education and experience.
• Partners must be 21 years of age or older to drive for Company business in accordance with the BGC Business Driver Policy.

Physical Demands

• Continuously required to use close vision, distance vision, depth perception or the ability to focus.
• Frequently required to talk and hear.
• Frequently required to use hands for reaching, touching or handling.
• Frequently required to use fine finger movements (ex. sorting and typing).
• Frequently required to sit for long periods of time.
• Occasionally required to push, pull, maneuver or lift objects up to 40 lbs.
• Occasionally required to bend, kneel or squat.
• Occasionally required to stand or walk.
• Attendance at work is required.

Work Context and Environment

• Work is generally performed in an office environment.
• Quiet to moderate noise level.