Lease Administration Manager

Job Summary

Responsible for lease and property obligations to landlords for all retail store locations. Negotiates lease agreement terms with landlords (ex: rent, maintenance, terms, etc.), as well as cost reductions upon lease renewal. Maintains property and lease database/software and lease files.

Essential Duties and Responsibilities

• Manages the lease administration of more than 200 owned, leased, and tenant properties.
• Manages the relationships between landlords, facilities, retail and tenants.
• Mitigates facility or property issues such as financial, insurance, legal and maintenance. Serves as the primary contact for maintenance issues for leased properties.
• Advocates on part of the Company to ensure lease terms are followed and that BGC receives all benefits guaranteed in the agreement.
• Obtains landlord approval for remodels (or smaller scope projects) of leased properties or facilities, and maintains communications between landlords and facilities through the entirety of projects.
• Makes miscellaneous requests to landlords from retail (ex: parking lot tent sales, nuisance issues, etc.).
• Manages facility maintenance issues by ensuring the completion of the repair/replacement process and determining which party is responsible according to the lease.
• Provides retail reporting with monthly rent projections used to calculate store performance report. Provides other lease administration-related information to respective business areas as needed.
• Assists with presentations and provides information to the Real Estate Committee such as lease and tenant renewal information, changes or violations of lease agreements, and other updates or needed approvals.
• Assists risk management regularly with landlord information for insurance claims.
• Reconciles financial accounts monthly. Calculates, communicates and processes payments for percentage rental properties as required by existing lease agreements.
• Processes CAM, tax, insurance and any miscellaneous billings as needed. Maintains monthly tenant rent receivables and calculates budgets.

Knowledge, Skills and Abilities

• Advanced knowledge of real estate and lease properties management.
• Intermediate mathematical skills.
• Intermediate knowledge of Microsoft Office applications including Excel, Access, Word, Outlook and PowerPoint.
• Intermediate knowledge of SAP reporting and transactional applications.
• Ability to maintain confidentiality regarding sensitive information.
• Ability to comprehend, interpret, and analyze information.
• Ability to prepare reports and business correspondence.
• Ability to research information, establish facts and draw valid conclusions.
• Ability to learn new technology systems, methods and processes.
• Ability to reason, form concepts and recognize and solve problems.
• Ability to show information in presentation or diagram form.
• Ability to communicate effectively in written and verbal form.
• Ability to work flexible schedules including nights, weekends and holidays.
• Ability to travel to off-site and out-of-town locations with possible overnight stays.
• May be required to drive in accordance with the BGC Driver policy.

Knowledge, Skills, and Abilities

• Must be attentive to potential hazards and remedy or place appropriate warning signs or devices around or near the hazard as soon as is reasonably possible.
• Must report any potential hazards that cannot be immediately remedied to a supervisor.

Education, Experience, and Qualifications

• Bachelor’s Degree and four or more years of related experience; or an equivalent combination of experience and/or higher education required.
• Partners must be 21 years of age or older to drive for Company business in accordance with the BGC Business Driver Policy.

Physical Demands

• Continuously required to use close vision, distance vision, depth perception or the ability to focus.
• Frequently required to talk and hear.
• Frequently required to use hands for reaching, touching, handling or feeling.
• Frequently required to use fine finger movements (ex. sorting and typing).
• Frequently required to sit or stand for long periods of time.
• Occasionally required to push, pull, maneuver or lift objects up to 40 pounds.
• Occasionally required to bend, reach, kneel or squat.
• Occasionally required to drive.
• Attendance at work required.

Work Context and Environment

• Work is generally performed in an office environment with occasional visits to existing lease locations.  
• Quiet to moderate noise level.