PMO Analyst

Job Summary

Provides day to day support for overall PMO operations.  Assists with small, medium, and large-scale projects and provides support through the use of documentation, status templates, and overall delivery. Ensures projects remain consistent with process, tools, methods, and templates.  Provides overall PMO support to the PMO and project teams. Works with IT leadership for continuous improvement areas in project delivery.

Essential Duties and Responsibilities

• Develops tools, communications, and reports related to resource planning. Provides management with summary of potential risks and opportunities.
• Works closely with project managers on large complex initiatives and supports overall program delivery.
• Responsible for managing project scope, resources, schedule, risks/issues, budget, and status for small/medium projects.
• Maintains templates for resource planning and leads quarterly process. Provides analytical reviews for collisions, risks, and opportunities.
• Oversees initiatives within the PMO (Project Management Office) to maintain and improve delivery of project processes and templates.
• Supports, creates, and maintains project management tools/applications through Project Management tools and Microsoft Office.
• Maintains and works to improve project site structures.
• Prepares and creates weekly project agendas, status templates, and meeting materials. Monitors portfolio metrics and reporting processes.
• Provides daily support to technology organization for consistent project delivery by providing necessary training and documentation.
• Maintains BGC project management methodology and provides guidance to project managers on adjustments.
• Participates in financial review meetings to compares actuals versus budget. Provides management with forecasted updates.
• Works closely with cross-functional departments to ensure adherence to Company policies and procedures relating project budget, timeline, and contracts.

Knowledge, Skills and Abilities

• Intermediate analytical and organizational skills.
• Intermediate knowledge of project management concepts, methodologies, and practices.
• Intermediate knowledge of Microsoft Office applications including Excel, Access, Word, Outlook and PowerPoint.
• Knowledge of project management tools.
• Basic knowledge of the Budget Planning for the purposes of planning, forecasting and budgeting.
• Ability to prepare project reports, presentations, and related correspondence.
• Ability to accurately estimate project planning and completion times.
• Ability to understand technical ramifications of recommendations and decisions.
• Ability to show information in presentation or diagram form.
• Ability to communicate effectively in written and verbal form.

Knowledge, Skills and Abilities

• Ability to effectively interact across all levels of the organization.
• Ability to perform math for purposes including budgeting and financial planning.
• Ability to work in a dynamic, fast-paced environment.
• Ability to lead and motivate others.
• Ability to learn new technology systems, methods and processes.
• Ability to research information, establish facts and draw valid conclusions.
• Ability to reason, form concepts and recognize and solve problems.
• Ability to maintain confidentiality regarding sensitive information.
• Ability to comprehend and interpret information.
• Ability to work flexible schedules including nights, weekends and holidays.

Education, Experience, and Qualifications

• Bachelor’s Degree in related field and three or more years of related experience; or an equivalent combination of experience and/or higher education required.

Physical Demands

• Continuously required to use close vision, distance vision, depth perception or the ability to focus.
• Frequently required to use fine finger movements (ex. sorting and typing).
• Frequently required to sit for long periods of time.
• Frequently required to talk and hear.
• Occasionally required to use hands for reaching, touching or handling.
• Occasionally required to push, pull, maneuver or lift objects up to 40 lbs.
• Occasionally required to bend, kneel or squat.
• Occasionally required to stand or walk.

Work Context and Environment

• Work is generally performed in an office environment.
• Quiet to moderate noise level.